Coordinating a meeting with one or multiple people usually means a flurry of back-and-forth messages. Our Find Time feature cuts through that by automatically finding the best available slot for everyone so you can go from "let's meet" to a confirmed booking in seconds.
Note: This is a feature that is only available for Team, Enterprise, and Education accounts accounts.
Before you start
Availability can only be shown for those within your Doodle Team subscription.
All team members need to have their calendars connected to Doodle so availability can be checked automatically.
Step-by-step guide
Click + Create in the left sidebar of your Doodle dashboard.
Select Time from the menu to open the scheduling panel.
Choose a meeting duration from the presets or choose a custom time
Click the guests field and add the team members you want to invite.
Optionally, type a description in the add description field to give participants context about the meeting.
Click 'find time' and review the recommended times list. Doodle automatically surfaces the slots where everyone is available.
Select your preferred time slot from the list. The calendar on the right highlights the chosen slot so you can visually confirm it works.
Click 'book meeting' to confirm the booking.
Note: This feature will automatically exclude your conflicts (busy times, protected time, and buffers.)
Additional Options for participants
You also have additional settings for each team member that you are including in the time search.
Mark as optional: If this team member can choose whether or not they will attend.
Hide Calendar: If you want to include this team member in the meeting, but not consider their availability.
Remove: Remove this team member completely from the time search.
What if no time works for everyone?
If there's no slot where all participants are free, Doodle expands the search window week by week and suggests next-best alternatives.
Frequently asked questions
What happens after I click 'book meeting'? The meeting is confirmed and added to the calendar. Participants receive a notification about the booking.
Can I schedule with people outside my organization? Only team members who are actively a part of your organization's Team subscription will be shown in the Find Time feature.
What if I need to reschedule the meeting after it's booked? You can easily reschedule the meeting using the Quick Action in your Doodle day view. For more details on how to use Quick Actions please view How to Use Instant Action features to easily make changes to your booked meeting.
