Before you start
Make sure you're logged in to your Doodle account.
In the left sidebar, click '+ Create' and then select group poll.
You can also click 'my doodles', 'group polls', and then "+add new poll'.
Group poll details
Give your poll a name and add a description so participants know what the meeting is about.
Add a location if the meeting has a physical venue.
Select the time slots you want to offer. You can propose up to 1000 options across different days or weeks.
You can select the times manually in the group poll creation bar or by clicking directly on the calendar. If you need multiple durations add the durations in the creation bar.
Note: your default time slot duration is set in your global time preferences in your account settings.
Poll options
Timezone - choose the timezone your time slots should be displayed in. Doodle will automatically convert the time slots based on your participants timezone.
Video conferencing - optionally attach a conferencing link to the meeting. Note: Google Meet is only available when using a Google Calendar.
Room or location - add a physical room or location if needed.
Calendar - select which connected calendar the confirmed event should be added to.
Voting deadline - toggle this on to set a date and time by which participants must respond . After the deadline, participants will not be able to add any additional votes.
Advanced options
Maximum participants per time - toggle this on and set a number to cap how many people can select each time slot. Once a slot is full, new participants won't be able to choose it.
Send automatic reminders - toggle this on to have Doodle automatically email any invited participants who haven't responded yet. For more details about how automatic reminders work view this article.
Hide participant votes- toggle this on to hide any participants votes from other participants. Only the organizer will be able to see who has voted and for what time slots.
Share your group poll invitation
After you click create, now it is time to invite your participants. All Doodle users can send their group poll invitation using the 'Share invite' button from their Group Poll dashboard.
Invite participants by entering their email addresses, or copy the shareable link to send it yourself.
Once participants receive the invite, they'll see a page listing all your proposed times and can mark the ones that work for them.
When responses are in, return to your Group Poll and click "review details" to see the results.
Click Book now next to the time that works best to confirm it. For more details view: How do I select the final option for my group meeting?
Good to know
Up to 1,000 people can respond to a group poll
As the organizer, you will automatically have voted for all suggested meeting times in the group poll. However, you can change your participation at any time by choosing the vote option on your Group Poll dashboard.
Polls can be toggled between open and closed states, so you can stop accepting responses when you're ready to decide.
Frequently asked questions
Can I edit the poll after sending it? Yes, a group poll can be edited at any time before the group poll is booked. Simply go to your group poll dashboard and click on the three dot menu and then "edit".
Do participants need a Doodle account to respond? No, participants do not need a Doodle account to respond to a group poll